Intuit is introducing QuickBooks Online Price Rules, a more advanced way of setting product pricing. Price rules allow you to specify an alternate price in an invoice based on factors like date range, customer type, product/service type, or a specific list of items and/or customers. This is a welcome addition to QuickBooks Online.
Price Rules will only be available in QuickBooks Online Plus.
Please note that at the time that I’m writing this, the feature is still in “beta test” mode. This is an open beta test, which means that anyone can implement it for testing. However, since it is a beta test, the product is still evolving, so when you look at it there may be some variations from what I’m showing here. It also means that you should be careful about implementing this now, since it is still listed as a beta -test product and to me, that means that there could still be significant changes until they wrap up the beta test.
Note: 12/19/2017 This article was updated to include information on the “Customer Type” feature.
Enabling QuickBooks Online Price Rules
You can enable Price Rules by clicking the Gear icon and then selecting Account and Settings (in QuickBooks Online Accountant it will be Company Settings). In the Sales section, Products and Services subsection, you will find Turn on price rules.
The next step is to create some price rules. There are three places where you can access them, as far as I’ve found so far.
In the upper right corner of your products and services list, you will find Price rules in the More button menu.
Another way to add a rule is through the Add new link in the Price rules section when you add or edit a product or service item.
Alternately, you can click the Gear icon and select All Lists, where you will see Price Rules under Products and Services.
Creating a Price Rule in QuickBooks Online
To create a new price rule, go to the Price rules page and click the New price rule button at the upper right.
This opens the Create a price rule window, as shown below. Every price rule needs a descriptive, unique rule name.
There are two aspects to a price rule: how to alter the price, and specifying which customers/items the rule applies to.