How to Alter the Price
A price rule will modify the sales price/rate of a product or service. When you create a product or service item, you can enter the base price/rate there.
A price rule will alter that base sales price/rate when it is applied in a sales transaction. The rule will modify the base price/rate up or down by a percentage, up or down by an amount, or you can enter a specific price override for an item.
The fields that are displayed in the price rule window will change, depending on which of these options you pick.
If you select Percentage, you can specify that the rule will increase or decrease the base price/rate, the percentage to use, and specify the type of rounding to use.
If you select Fixed amount, you have similar options. The base price/rate will be modified by the amount you specify.
There is a good selection of rounding options: no rounding, to the next increment of (.05, .10, and so forth up to 1.00), or to price ending with a specific value (.49, .79, .88, .89, .98, .99). I would have preferred to be able to enter my own “specific value” instead of picking from the list, but this is a reasonable compromise.
If you pick Custom price per item, the Products and Services tab of the price rule will display the item records, and you can enter a specific price for each item that is shown, at the right.
When you create a new rule with this option, the Adjusted Price column will be populated with the current sales price for that item.
Interestingly, note that you have an Adjusted price column for the items, even if you specify percentage or fixed amount. That is, you can still override the calculated price for a specific item within this price rule. I’m a bit concerned about this, as I’ll discuss later.
It is important to note that in all cases, as long as you don’t enter an adjusted price for an item, the calculated price for any of these rules will always reflect the current sales price/rate found in the product/service item record. The only way to fix a price so it won’t change is to enter an adjusted price.
Specifying Which Customers/Items the Rule Applies To
By default, a price rule will apply to all items in sales transactions for all customers. If you wish, you can limit the customers, and/or the product/service items, that the rule will apply to. In addition, you have the option to set up a time-sensitive price rule by using either or both of the Start date and End date. Use these to create something like a special holiday price.
Select customers lets you select all customers, individual customers, or customers by Customer type. I will discuss Customer types later.
If you choose Select individually, the display at the bottom of the price rule changes. Instead of listing all customers, it will list just the customers that the price rule applies to. Click Add customer to add a customer to this list.
Select products or services allows you to select all products and services, just those items of a particular item type, or to select individually.
If you choose Select individually, you have a similar display as we had with customers. You can build your list by clicking the Add product or service button.