Accountex News Tech Trends

New/Updated Accounting Products to Consider

BQE CoreCharlie's Accountex USA 2017 new vendor picks — Core

BQE Core is a brand new online product from the makers of BillQuick, a rock-solid desktop product that has been a leader in the project management and time/expense accounting world for decades.

BQE Core is a fully online product for architects and engineers, IT consultants, legal professionals, accounting firms, and other professional services businesses. Anyone who is managing projects, anyone who is tracking time and expenses, is a candidate for using this product.

BQE Core works with QuickBooks Online, but it also can be used as a complete accounting system by itself. Rather than working with a group of products from a variety of vendors, this system provides you with many of the functions that you need, all from one source. It includes workload forecasting, time and expense management, multi-level expense approvals, budget versus actual analysis, project management, and professional billing (including recurring and progress billing).

I’m particularly intrigued by their mobile app, which can be used to track your on-site visits (along with other features). I’ve used several products on my iPhone to try to capture the amount of time that I’m on site with a client. I’m not worrying about mileage tracking as much as I’m interested in how much time I’m on site. The main problem I’ve run into tracking this with standard GPS tracking in smartphones is that they quickly suck all the energy out of my phone. BQE Core has a different approach that minimizes the use of the GPS chip, preserving your battery while providing you with information about your time on site.

BillQuick has been a market leader for a very long time, and I’m excited about what I’ve seen so far in their new online BQE Core product.

Other Accountex USA 2017 exhibitors that feature similar capabilities: Xero, Certify, Expensify, TimeSheet Mobile, TSheets, kickserv, webexpenses, Deputy, Concur, MileIQ.

HandiFox OnlineAccountex USA 2017 vendor HandiFox

HandiFox has introduced a new product, HandiFox Online, an inventory management product that works with remote devices and integrates with QuickBooks Online.

HandiFox has had an excellent inventory and sales management product that has worked with QuickBooks Desktop for many years. If you need inventory management that includes barcode scanning with mobile devices, this is an excellent product to look into. It has many more features than what Intuit recently released with their Enhanced Order Fulfillment feature.

What is new now is that they are applying their years of inventory management expertise to QuickBooks Online. Inventory management is a core feature for many businesses, and QuickBooks Online only provides the most basic features. I have never worked with a client that is inventory-centric who can use QuickBooks Online by itself, without one (or more) add-on products. HandiFox Online looks like it will be one of the inventory products that I’ll be recommending, for certain kinds of businesses.

With this online and mobile-ready product you can scan barcodes to create invoices, create and print barcode labels, track inventory at multiple locations, receive items by scanning barcodes, pick and pack items using barcodes, and much more. The ability to work with mobile devices is essential in many businesses, and this has always been the strong point for HandiFox products.

If you want sophisticated inventory management for QuickBooks Online that supports barcodes and handheld devices, HandiFox Online is worth looking into.

Zoho One

Zoho One: We’ve published a number of articles about Zoho and Zoho BooksCharlie's Accountex USA 2017 new vendor picks — Zoho over the past few years. Zoho is an interesting company – instead of creating a basic accounting product and then letting many other software developers create add-on products to provide the detailed features that your business needs, Zoho is building a very broad suite of products. They have an interesting online accounting system, a CRM product that I like very much, survey tools, website development tools, payment systems, and much more. There are over 35 different applications and 40 different mobile tools, all based on the same development system, all working together. It is really nice to work with just one vendor to get all of these different business management functions.

A problem that I’ve run into with Zoho in the past has been how to decide which products to subscribe to, at what subscription level, and managing the cost of all the subscriptions for the various employees in a company. It can be confusing! It can get expensive!

To solve this problem, Zoho has introduced a new plan, Zoho One. With this plan, you get the enterprise level subscription to all Zoho products for $30.00 a month per person. Think about it – add up your monthly fee for your accounting system, your CRM system, your inventory integrator (if you are selling products online), your recurring billing system, and more. Not only is that total cost likely to be much more than $30.00/month/user, you also have to deal with different user interfaces — and separate support technicians — for each of those products. Zoho One gives you one vendor, one support point, for all of these business functions, at an extremely reasonable price.

The only catch here is that you have to pay this fee for every employee in your firm, rather than picking and choosing which employees have which application. This approach might not fit every business.

For the right kind of client, however, this is a very intriguing concept. It is worth investigating further.

Other Accountex USA 2017 exhibitors that feature very similar capabilities: Sage, Xero, Patriot Software, AccountingSuite, Gravity Software, Flexi.

In Summary

I talked to every vendor that had a booth at Accountex USA 2017, and there are many great products that I’ve not listed here. It is going to take me months to go through all of the notes that I recorded at the show! In this article, I wanted to highlight several that caught my attention, that got me a bit excited, and that were new to me (either a new company or a new product line from someone I’ve known before). Again, I have not done a detailed analysis of any of these products – I hope to look at many of them in more depth in the future. And, of course, before you can recommend any of these products to your client you have to determine if they are a good fit for that client’s needs.


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About the author

Charlie Russell

Charlie Russell has been involved with the small business software industry since the mid 70's, and remembers releasing his first commercial accounting software product when you had an 8-bit microcomputer with one 8 inch floppy disk drive. He has a special interest in inventory and manufacturing software for small businesses. Charlie is a Certified Advanced QuickBooks ProAdvisor with additional certifications for QuickBooks Online and QuickBooks Enterprise, as well as being a Xero Certified Partner. Charlie started blogging about QuickBooks in 2008 (Practical QuickBooks) and has been the managing editor and primary writer for the Accountex Report (formerly the Sleeter Report) since 2011. Charlie can be reached at [email protected]

Visit his CCRSoftware web site for information about his QuickBooks add-on products. He is also the author of the California Wildflower Hikes blog.

11 Comments

  • Hi Charlie,

    Thanks for the breakdown. How did you feel Circulus compared to Bill.com? Is that one of the systems you were obliquiely referring to as sometimes being complicated to understand and hard to manage? Did you ask Circulus if Xero integration is in the works?

    Thanks

    • David, this is a “first look” kind of article, I’ve not worked with Circulus in depth yet. It is a different product than Bill.com, although they obviously overlap quite a bit. Bill.com handles a wider range of situations, and is widely used. Circulus is a narrower focus. So you have to determine what the client needs help with before you start looking into which product works.

  • Hi Charlie,

    Thanks for the Zoho One mention. I would like to add one more point. Any new product that we launch will be available for Zoho One users at the same initial price. As an example, we launched Zoho Sign – our digital signature product – and that is included in Zoho One at no additional cost.

    Regards
    Prashant

  • Very interesting about Suntico. Did they say anything about a potential release date for QB Enterprise functionality? We currently use a third-party application to sync our QB data to an Azure SQL database and then use Power BI to display our metrics. Removing that additional synchronization and management step is very appealing!

  • Hi Charlie,

    Thank you for your article and for keeping us updated about fresh arrivals in the market. You mentioned here Scanov, I`ve never heard anything about it yet, I`ve been referred to try IQBoxy app to digitalize and collect paper receipts. They say it is the fastest with scanning and processing, do you have any information about that?

    Cheers,

    Mel

    • I hadn’t heard about that one until now. They haven’t been at the conferences that I’ve been to. There are a lot of good apps out there, too many to try them all. And, note, in THIS article, I’m just talking about things that I’ve seen at the Accountex show. I’ve not worked with all of these companies.

      If you work with IQBoxy, leave a comment here about what you think!

      • Charlie, well.. i signed up for 14 day trial and here is what i found:
        -the speed from scan to process is really fast, they even have video comparison with other similar service providers on their website;
        -they say that system has zero human interaction and the app has machine learning inside, so the more you use it the smarter it gets, tried it for my daily coffee receipts, works well.. app suggested me same category for this receipt i applied previously;
        -currency converter, important for me as my employees travel to Canada from time to time;
        -i liked the variety of ways how to collect your expense ( take picture and process right from the app, upload pic from your library or import from your cloud storage and it will also process it, they also give you personal email, so you can forward you e-receipts to the app, and my fav is you can dictate your expense on-the-go both to cell or apple watch);
        -if you are using it for your business you can invite your accountant to the app, so your accountant will have real-time access to company’s documents;
        -well.. price is ok $9,99 for one user, i think that might work for my needs.
        Basically.. simple, smart and easy to use, though i pinged customer support few times as not all of the settings were clear.. anyway i have 8 more days to go before to decide whether to sign up for my company.

        • Thanks for the feedback.

          A 14 day trial is a bit short as far as seeing how the “machine learning” aspect will work, unless you have a LOT of transactions you run through. But, it is better than nothing!

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