QuickBooks Small Business

Bill.com + Intuit Bring Digital Payments Into QBO

Written by Judie McCarthy

On October 24, at QuickBooks Connect, Bill.com announced a partnership with Intuit to bring digital billBill.com payments into QuickBooks Online. The Bill.com integrated feature will give small businesses a central home for managing bill pay online, entirely within QuickBooks® Online. Business will be able to send payments to anyone, from any device, using Bill.com’s trusted payment network. In the future, QuickBooks Online users will also be able to receive, digitize, and store documents online as well as collaborate for approvals.QB Intuit

Judie McCarthy will present the sessions, How to Shop and Select New Accounting Technology, and Getting It Right From The Start: 5 Tips For Developing A Winning Bookkeeping Engagement, at Accountex 2016.

How Is This Different From the Bill.com That’s Available Today?

The new QuickBooks Online bill pay is designed for SMBs that pay their own bills. QuickBooks Online users will be able to access and use the service without leaving the QuickBooks Online user interface. The initial launch will include simple bill pay only and will not include the advanced Bill.com A/P features such as approvals, custom user permissions, or approval policies. Future versions will include a Bill.com inbox inside QuickBooks Online and basic approvals so that all bill information will be organized and stored electronically in one place for easy access.

digital payments

Pay Bills Page powered by Bill.com (subject to change)

How Does This Differ From What Is Available Through the Bill.com Accountants Program?

The Bill.com Accountant Program provides accounting professionals with a host of additional valuable features for all clients—no matter what accounting software they are using. The program provides firm access to an extensive set of features and benefits which include:

  • Integrations with QBO, QBD, Xero, NetSuite, Intacct and more
  • Accounts Receivable
  • Auto Bill Entry
  • Custom user roles for tighter controls and advanced separation of duties
  • Automated approval workflows and policies
  • Personalized dashboard with an automated To-Do List for each client
  • Single sign on for all client accounts
  • Firm branding opportunities for the client interface
  • Accountant Resource Center
  • Self-paced, online training with CPE credit
  • Wholesale pricing
  • Client billing option (client direct or bill to firm)
  • Dedicated Bill.com Account Manager

Bill.com recommends that current program members continue to add clients from within their Accountant Console. Non program members are encouraged to enroll in the Bill.com Accountant Program to take advantage of all the features and benefits available to help grow their practice.

How Will This Affect My QBO Wholesale Billing?

QuickBooks Online subscribers that opt-in for the new online bill pay will be billed directly by Bill.com. They will be required to add a credit card to be used for the bill pay feature separately from the QuickBooks Online subscription. The feature will not be billed to the credit card on file in the QuickBooks Online Accountant billing profile.

Can I Transition Clients Who Are Using QBO Bill Pay to My Bill.com Accountant Console?

The QuickBooks Online bill pay feature will be portable. Upon request, an account can be converted to a fully functioning Bill.com account without any loss of data. During the early phase of this feature, it is likely that these converted accounts will not be able to be added to the accountant console. In these instances, I would recommend that you contact Bill.com support or your account manager for further information.

Note: following publication of this article, a Comment addressing and clarifying the information in the paragraph above was posted by Henrique Ceribelli of Bill.com.

How Does This Affect Me as an Accounting Professional?

I see this as a great opportunity for accountants. This new partnership will increase brand awareness of Bill.com, making it easier to sell (did I say sell?) your services using the full feature app to your existing SMB clients. I also see the QuickBooks Online bill pay as a gateway to the full feature Bill.com application where SMBs will be more likely to engage an accounting professional as their business grows. This is a great reason to review and update both your QuickBooks ProAdvisor and Bill.com Accountant Profile.

QuickBooks Online bill pay will be a terrific option for firm clients that manage their own A/P. Rather than using their online bank bill pay or vendor direct websites, they will be able to make all payments from a single source easily. This method will eliminate the need for duplicate data entry and provide better visibility to manage cash flow. Payments will be immediately visible in QuickBooks Online, which is a far better option than adding them from the bank download after the fact.

When Does This Service Launch?

This new offering is scheduled to launch with a limited release in early January 2017 and will be available to QuickBooks Online SMB subscribers in subsequent phases released in 2017. When this new feature launches it will be presented to QuickBooks Online subscribers in different areas of their payables experience—as when they are entering new bills or recording bill payments.

About the author

Judie McCarthy

Judie McCarthy is the founder and owner of ThinkLeader Consulting, where she helps accounting professionals embrace and implement cloud technologies that streamline their operations and increase productivity. A longtime member of the QuickBooks ProAdvisor program, she is certified in both QuickBooks Desktop and QuickBooks Online. Judie is the former Director of Accountant Relations for Bill.com, where she served as the lead subject matter expert for their Expert and Guru Certification training courses, making her one of the foremost experts on Bill.com. In addition, she is the Author of Grow Your Accounting Practice Using Bill.com: Improve How Your Clients Pay, Get Paid, and Manage Their Money, published by the Sleeter Group. You can connect with Judie on LinkedIn and


  • You know, I honestly hate this.


    Because QuickBooks Online, as robust as it is, still lacks way too many features from the QBD version.

    QBO customization of invoices, statements, estimates, etc. are a joke.

    Why is Intuit working with other non-important and non-asked for features?

    Just look at the QBO requested features.

    • Hi Jose,

      That’s the point of QuickBooks partnering with Bill.com for bill payment. That way QuickBooks can focus on improving core areas like invoicing, statements, etc while third party apps can help improve QBO in other areas without using QBO resources.

      Does that make sense or am I missing something in your comment?

      • Hi Henrique, In my opinion Jose is right. There are so many features that should have been developed a long time ago in QBO that many of the subscribers and users have requested for but QBO does’t listen in a way that the users would like. What Bill.com is doing should be integrated fully in QBO developed by QBO and not an outside job via an expensive app.

        Here in NY it’s state law that there should be tax over shipping costs in general, always exceptions. You can’t do that so shipping must be a product or service. Why not make shipping taxable like any other product. Default on or off, easy to do but a deaf eardrum QBO to all requesters. Intuit and QBO focus on APPS because they get a substantial part as an affiliate from the app developer and sometimes the app developer is owned by Intuit. QBO can’t increase the subscription to much otherwise they will be to expensive compared to other acc. programs. So they lure people in to the apps.

  • Thanks for writing the article Judie. Quick update on QBO Bill Pay vs Bill.com Accountant Console:

    The QuickBooks Online Bill Pay will be a QuickBooks feature (powered by Bill.com) so users will not have direct access to their account outside of QuickBooks Online. Accountants can’t move a client from QBO Payments to Bill.com accountant console (solution is not be portable) because it is not compatible with the existing Bill.com accountant solution.

    Bill.com and Intuit will be listening to accountants feedback and evaluating how future development efforts should be invested to integrate accountant’s solutions like the Bill.com console and QuickBooks Accountant Edition.

  • I don’t have much experience dealing with Bill.com. I was thinking, it should be complicated but i found it too much supporting and time saving for business owners. We can save lot of time using Bill.com with QuickBooks.

    I know QuickBooks is best Accounting Software and have great facilities for its users. I like its integration with Bill.com and saving time.

    I also know that its charging on each invoice or bill but we can save lot of time instead of hiring a man just for creating bills

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