Cloud Accounting

Cloud Accounting News: May 2016

Written by Greg Lam

It’s been a few months since the last Cloud Accounting News Update in February. Here’s the latest news since then.


  • Card Reader is now available: FreshBooks runs its own payment processing system (in partnership with WePay) and now it has its own card reader. The card reader will accept EMV chip cards and be able to swipe cards. The benefit of the card reader is that FreshBooks users can now use the mobile app to collect invoice payments on the go. It’s iOS only, so you’ll need an iPhone or iPad to use the reader. The card reader costs $29.
    Cloud Accounting News Update


  • Invoice Delivery Improvement: Email will now come from [email protected] instead of a business’ email address. This is because emails coming from a non-Kashoo address were getting blocked by email service providers’ stricter spam policies. Even though the email will come from [email protected], the reply-to address will still be a business’ email address, so that customers can reply to invoice emails.
  • Navigation Update: Some of the navigational items have been moved around.
  • Web Attachments: Attachments can now be made to any transaction via web upload. Only image files (JPG, PNG, and GIF) can be used, though, so you will be unable to upload PDFs. If a transaction has an attachment, a link icon will be displayed in the transaction list.
  • Transaction Reports: The General Ledger and Journal reports have been separated into two separate reports (they used to be contained in a single report).
  • Adding Customers Based on Location in iOS: The iOS app will let you add a new customer based on location.

QuickBooks Online

For all the QuickBooks Online updates, we have full blog post coverage, so click on the links below to check them out. Here are the highlights of each update, however:

  • February Update:
    • Improvements to the QuickBooks Desktop to QuickBooks Online conversion process. With the update, you now get a summary report that lets you see what was imported and how it compares against the data found in QuickBooks Desktop.
    • A bunch of new register options, including the ability to change the way the list is sorted and a Paper Ledger Mode.
    • Inventory Updates:
      • Changes to the inventory starting value adjustment transactions.
      • Addition of a “SKU” field which can can show up as a column you can add to inventory detail reports.
    • Sales Receipts now have the option to print a packing slip.
    • Recurring transactions (Invoices and Sales Receipts) now have an option to Print Later.
  • March Update:
    • Inventory Adjustments have been improved:
      • You can now access the starting value adjustment from multiple points, including the Edit item window, the product and services list, and the Create menu.
      • You can batch adjust multiple items in a single transaction.
      • The ability to view previous adjustments in the Recent Transactions list, the register in the Chart of Accounts, and as a section when you go to make a new adjustment. Altogether, it’s easier to deal with making adjustments.
    • You can switch from using sub-items to using the new caetgories feature (unless you’re migrating from QuickBooks Desktop).
    • Changes to the way the Vendor list is displayed and edited.
    • The Receive Payment window pagination has been updated so that you can show from 50 to 300 rows and easily navigate between pages.


Here are the latest developments with Xero:

  • Georgia is now included in US payroll.
  • Office 365 Integration: Previously, Xero added a Gmail integration that enabled emails to be seen within a contact’s profile. Now, this integration is available for Office 365 users as well.
  • Android Update:
    • Invoices are prioritized by what needs attention most, using a traffic-light system of red, amber, and green.
    • You’re able to view both partially paid and fully paid invoices, as well as add partial and full payments.
  • Assurance Dashboard: This is a tool that advisors can use to quickly review a client’s transactions and identify any errors or odd transactions. It’s found under the Adviser tab and shows details of user activity, bank accounts, contacts, and invoices & bills.
    • In the User Activity tab, each square represents a day, and as you hover over the top of one, it’ll display the actions taken on that date. I’m the only user on the account, but if there were multiple users, there’d be a mini-calendar for each user, so that you can see what individuals were up to.
      Assurance Dashboard
    • If you go to the Bank Accounts tab, you’ll see transactions that have been deleted or manually reconciled.
      Bank Accounts
    • In the Contacts tab, you can identify any contacts with the same bank account numbers or those who have had their bank accounts recently edited.
      Assurance Dashboard
    • In the Invoices & Bills tab, you can see invoices and bills that have been backdated.
      Assurance Dashboard

About the author

Greg Lam

Greg Lam is a passionate small business guy who loves technology and automation. He holds a BBA from Simon Fraser University, Canada. He's a Certified QuickBooks ProAdvisor, Certified Xero Partner, and Kashoo MVP. His business interests are focused on online accounting and how it can be used to streamline and automate a company’s accounting processes. He currently lives in Tokyo, Japan.

Greg operates the Small Biz Doer website, an "Entrepreneur's Guide to Small Biz Bookkeeping." He is the author of Online Accounting Software: Finding the Right Match, published by The Sleeter Group.

Connect with Greg on Twitter, Google Plus, YouTube, LinkedIn, or Facebook.

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